Last Updated: April 8, 2026
Clause5afe Systems Inc. ("Clause5afe," "we," "us," or "our") is committed to protecting the privacy of the individuals and organizations that interact with our website, services, and certification offerings. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you visit clause5afe.com or engage with us as a prospective or active client, partner, or candidate.
By using our website or engaging with our services, you acknowledge that you have read and understood this Privacy Policy.
1. Information We Collect
Information You Provide Directly
We collect information you voluntarily provide when you fill out forms on our website, schedule a discovery call, apply for a position, subscribe to updates, or communicate with us by email or phone. This may include:
- Name, job title, company name, and business contact information
- Email address, phone number, and mailing address
- Information about your organization's AI systems and governance needs
- Resume, work history, and other information submitted through our careers portal
- Any other information you choose to share in correspondence with us
Information Collected Automatically
When you visit our website, we and our service providers may automatically collect certain technical information, including:
- IP address, browser type, operating system, and device identifiers
- Pages viewed, time spent on pages, referring URLs, and navigation paths
- Cookies and similar tracking technologies used for analytics and site functionality
Information from Third Parties
We may receive information about you from third-party sources, including sales and marketing intelligence platforms, publicly available databases, professional networking services, and partners who refer clients to us. We use this information to supplement the information you provide and to ensure our records are accurate.
2. How We Use Information
We use the information we collect for the following purposes:
- To respond to inquiries, schedule meetings, and provide our certification services
- To evaluate prospective client engagements and scope certification projects
- To process job applications and evaluate candidates for employment
- To improve our website, services, and customer experience
- To send communications about our services, industry developments, and events you may find relevant
- To comply with legal obligations and enforce our contractual rights
- To detect and prevent fraud, security threats, and misuse of our services
3. Legal Bases for Processing (GDPR)
If you are located in the European Economic Area, the United Kingdom, or another jurisdiction with similar data protection laws, we process your personal information on the following legal bases:
- Consent — where you have given clear consent for us to process your personal information for a specific purpose
- Contract — where processing is necessary to perform a contract with you or to take steps at your request before entering into a contract
- Legitimate interests — where processing is necessary for our legitimate business interests, provided those interests are not overridden by your rights and freedoms
- Legal obligation — where processing is necessary to comply with applicable laws and regulations
4. How We Share Information
We do not sell personal information. We may share information in the following circumstances:
- Service providers — we share information with third-party service providers who perform services on our behalf, including hosting, analytics, customer relationship management, email delivery, and payment processing. These providers are contractually obligated to protect your information
- Professional advisors — we may share information with our legal counsel, accountants, auditors, and other professional advisors when necessary
- Business transfers — if Clause5afe is involved in a merger, acquisition, financing, or sale of assets, personal information may be transferred as part of that transaction
- Legal requirements — we may disclose information when required by law, subpoena, court order, or government request, or to protect our rights, property, or the safety of others
- With your consent — we may share information in other circumstances with your explicit consent
5. Data Retention
We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Retention periods vary based on the type of information, our legal obligations, and legitimate business needs.
6. Your Rights and Choices
Depending on your jurisdiction, you may have the following rights regarding your personal information:
- Access — request a copy of the personal information we hold about you
- Correction — request that we correct inaccurate or incomplete information
- Deletion — request that we delete your personal information, subject to legal retention requirements
- Restriction — request that we restrict the processing of your information
- Portability — request a copy of your information in a structured, machine-readable format
- Objection — object to certain types of processing, including direct marketing
- Withdrawal of consent — withdraw consent where we are processing your information based on consent
To exercise any of these rights, please contact us at info@clause5afe.com. We will respond to your request within the timeframes required by applicable law.
7. California Privacy Rights (CCPA/CPRA)
If you are a California resident, the California Consumer Privacy Act and California Privacy Rights Act provide you with additional rights, including the right to know what personal information we collect about you, the right to delete that information, the right to correct inaccurate information, and the right to opt out of the sale or sharing of personal information. Clause5afe does not sell personal information. To exercise your California privacy rights, contact us at info@clause5afe.com.
8. Cookies and Tracking Technologies
Our website uses cookies and similar tracking technologies to enhance your browsing experience, analyze site traffic, and understand how visitors use our site. We use both first-party and third-party cookies, including analytics cookies from HubSpot and other service providers. You can control cookies through your browser settings, although disabling cookies may affect some features of our website.
9. Data Security
We implement appropriate technical and organizational measures to protect personal information against unauthorized access, disclosure, alteration, and destruction. These measures include encryption, access controls, secure hosting, and regular security assessments. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
10. International Data Transfers
Clause5afe is headquartered in the United States. If you are located outside the United States, please be aware that information we collect may be transferred to, stored, and processed in the United States or other countries where our service providers operate. We take appropriate safeguards to ensure that your information receives an adequate level of protection in accordance with applicable data protection laws.
11. Children's Privacy
Our website and services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately so we can delete it.
12. Third-Party Links
Our website may contain links to third-party websites, including LinkedIn, Facebook, and other social media platforms. We are not responsible for the privacy practices or content of those websites. We encourage you to review the privacy policies of any third-party sites you visit.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or business operations. When we make material changes, we will update the "Last Updated" date at the top of this policy and, where appropriate, provide additional notice through our website or by email. We encourage you to review this Privacy Policy periodically.
14. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
Clause5afe Systems Inc.
Worcester, Massachusetts, United States
Email: info@clause5afe.com
Phone: 1-844-4-CLAUS5